Rau Neuropsychology, LLC

Notice of Privacy Practices

Effective Date: September 1, 2026

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

This Notice is required by the Health Insurance Portability and Accountability Act (HIPAA). It applies to the protected health information ("PHI") created or maintained by Rau Neuropsychology, LLC and by its providers.

Our Duties

We are required by law to maintain the privacy of your PHI, to give you this Notice of our legal duties and privacy practices, to follow the terms of the Notice currently in effect, and to notify you following a breach of unsecured PHI.

How We May Use and Disclose Your Health Information Without Your Authorization

Treatment. We may use and disclose your PHI to provide, coordinate, or manage your care, including consultation with other providers involved in your care and, where you authorize it, sharing results with your child's school or physician.

Payment. We may use and disclose your PHI to obtain payment for services, including sending statements and, where applicable, superbills you request.

Health Care Operations. We may use and disclose your PHI for our operations, such as quality review, training, and business management.

Business Associates. We may share PHI with vendors who perform services for us (for example, our electronic health record and payment processor, test administration and scoring programs). Each is bound by a business associate agreement to protect your information. Our AI tools, described in your consent forms, are subject to these protections.

Persons Involved in Your Care. We may disclose PHI to a family member, close friend, or other person you identify as involved in your care or payment for your care, to the extent the information is directly relevant to that person's involvement. If you are present and able to agree or object, we will ask you before making such a disclosure. In an emergency or if you are unable to communicate your preference, we may use professional judgment to disclose information that is directly relevant to the person's involvement in your care if we believe it is in your best interest. We may also disclose limited information to disaster relief organizations to assist in notifying your family of your location and condition.

Required or Permitted by Law. We may use or disclose PHI without your authorization where the law requires or permits, including: suspected abuse or neglect of a child or vulnerable adult; to prevent a serious and imminent threat to health or safety; for public health and safety activities; for health research purposes, subject to applicable safeguards; for judicial and administrative proceedings in response to a valid court order; to law enforcement as required by law; to coroners, medical examiners, and funeral directors; for workers' compensation as authorized; for health oversight activities; and for specialized government functions, including military, national security, and protective services purposes.

Uses and Disclosures That Require Your Written Authorization

Most uses and disclosures of psychotherapy notes, uses and disclosures for marketing, and any sale of PHI require your written authorization. Other uses and disclosures not described in this Notice will be made only with your written authorization, which you may revoke in writing at any time, except to the extent we have already acted in reliance on it.

We do not use or disclose your PHI for marketing purposes, and we do not sell your PHI.

Your Rights Regarding Your Health Information

You have the right to:

  • Inspect and copy your PHI, subject to limited legal exceptions;

  • Request an amendment of PHI you believe is incorrect or incomplete (Rau Neuropsychology may deny a request if the record is determined to be accurate and complete);

  • Receive an accounting of certain disclosures we have made;

  • Request restrictions on certain uses and disclosures (we are not required to agree, except that we must honor a request to restrict disclosure to a health plan for services you paid for in full out of pocket);

  • Request confidential communications by alternative means or at an alternative location;

  • Receive a paper copy of this Notice on request, even if you agreed to receive it electronically; and

  • Designate a personal representative to act on your behalf regarding your health information, subject to applicable law;

  • Be notified following a breach of your unsecured PHI.

Changes to This Notice

We reserve the right to change this Notice and to make the revised Notice effective for PHI we already have as well as information we receive in the future. The current Notice will be posted [in our office and on our website] with its effective date.

Complaints

If you believe your privacy rights have been violated, you may file a complaint with us at [contact], or with the U.S. Department of Health and Human Services, Office for Civil Rights, by sending a letter to 200 Independence Avenue, S.W., Washington, D.C. 20201, calling 1-877-696-6775, or visiting www.hhs.gov/ocr/privacy/hipaa/complaints/. You may also file a complaint about Dr. Rau's professional conduct with the Maryland Board of Examiners of Psychologists at Website: https://health.maryland.gov/psych/Pages/complaint.aspx ; Address: 4201 Patterson Avenue, 3rd Floor, Baltimore, Maryland 21215-2299. You will not be retaliated against for filing a complaint.

Contact

Privacy Contact: Srishti Rau, PhD, ABPP-CN

Phone: 301-450-8866

DrRau@RauNeuropsychology.com,

6 Montgomery Village Ave, Suite 345, Gaithersburg, MD 20879 (Address effective Oct. 1, 2026)